edRISK, which includes edHEALTH, edLIABILITY, and edPROPERTY, is currently hiring for a role that combines the functions of a corporate governance secretary, office manager, and executive assistant into one extraordinary new position. Read the following job description, and if interested, please send your cover letter, resume, and salary requirements to Tracy Hassett at athassett@edrisk.org.
JOB TITLE: Corporate Governance Secretary, Office Manager and Executive Assistant
STATUS: Full-Time Exempt (minimum 40 hours)
REPORTS TO: President and CEO and Chief Financial and Operating Officer
LOCATION: Remote office with the ability to travel as needed
Basic Functions: Responsible for managing edRISK boards and committees, day-to-day operations of edRISK and its associated programs, oversight of the administration and business processes of edRISK, and executive assistant support.
Primary Responsibilities:
Corporate Governance Secretary
- Point of contact for members of our Boards and Committees (Five boards, 10 committees)
- Schedule the annual calendars for board approvals, generate all meeting invites for appropriate attendees: board members, business partners, and staff
- Planning and logistics for in-person meetings
- Organizes and develops board agenda with input from executives and board members
- Manages electronic access to Board materials
- Maintain the Board manuals
- Facilitates appropriate reviews and circulation of draft minutes within 30 days of each meeting, occasionally draft minutes to committee meetings
- Responsible for dissemination of agendas and meeting minutes and signing them to indicate that the board of directors has approved them
- Supplies the boards with resources, developing and improving the governance program, conducting training and development of the board directors, collaborating with executive teams, and bringing new directors onboard
- Supports board committees
Office Manager
- Corporate Records and Vendor Contracts
- Work with the COO, President, and Attorneys to update and maintain electronic corporate records for all edRISK entities on OneDrive
- Assist with the maintenance of vendor contracts by facilitating appropriate outside legal and edRISK reviews, signatures, and organization on our network
- Assist in the maintenance of the contacts database and run reports as needed
- Information Technology
- Maintain relationships and contracts with IT-related vendors such as IT consultants, email and network services (Microsoft), audio-visual conferences (Zoom), telephone, website, survey distribution providers, and others as needed
- Oversee organization and coordination of company files on our network (OneDrive)
- Human Resources
- Benefits administration, including introducing new employees and helping existing staff understand and use benefits as needed
- Oversee relationships with payroll vendor, LTD, Life, 401K, etc., and assist with payroll-related compliance filings as needed
- Maintain HR Policy and Benefits Manual
- Responsible for all new hire paperwork and onboarding, including work with the hiring manager on a training plan
- Support recruiting efforts as needed
- Identify opportunities for process improvements and efficiency enhancements
- Implement best practices and standard procedures for administrative tasks
- Project Management as needed
Executive Assistant
- Support to the President/CEO and other senior leadership
- Provide high-level administrative support to multiple executives
- Manage calendars, schedule meetings, and coordinate appointments
- Coordinate logistics for meetings, conferences, and events, including room bookings, catering, and audiovisual equipment setup
- Assist with some travel accommodations
Other duties as assigned
Required Qualifications:
- Bachelor’s degree in a related field
- Minimum of 10+ years of professional experience with governance within higher education and/or insurance
- Anticipate needs and proactively provide support to executives
- Handle sensitive information with confidentiality and discretion
- Adapt quickly to changing priorities and manage multiple tasks simultaneously
- Proficient in MS Office and comfortable helping with technology
- Solid influence, collaboration, and listening skills
- Superior verbal, written, and presentation skills
- Strong knowledge of corporate governance
- Experience within insurance and/or captive insurance is preferred
- Experience with educational industry, consortia, collaboratives, and coalitions preferred
- Must have a good sense of humor
Photo courtesy of Eric Prouzet
